TrendyTech
Bangalore, India (serving students across 23+ countries)
About TrendyTech
TrendyTech is a leading EdTech company based in Bangalore, delivering advanced programs in Big Data, Cloud, and Data Engineering. With 30,000+ learners from 23+ countries, TrendyTech is known for industry-focused, high-quality programs led by its founder, Sumit Mittal. Their courses are designed to transform students and working professionals into highly skilled data engineers capable of handling real-world, enterprise-level challenges.
TrendyTech required a dynamic, automated, and multi-currency payment solution that could generate course- and student-specific payment links. These links needed to accept payments across INR, USD, and other currencies while ensuring that invoices were automatically created and sent from Zoho Books. Aurnex implemented a fully automated payment-to-invoice workflow using Zoho Forms, Zoho Books, and Razorpay—eliminating manual processes, duplication issues, and invoicing delays.
Challenges faced by TrendyTech
The client encountered several challenges:
Manually created payment links for every student and course
No dynamic structure for negotiated or course-specific pricing
Students could modify payment amount—leading to incorrect payments
Manual verification of Razorpay transactions before invoicing
Manual creation of invoices inside Zoho Books
No multi-currency invoicing workflow
No way to map payments to specific courses or course items
High volume of international learners required accurate tax (GST) rules
Static payment solutions from Razorpay/Zoho Checkout couldn’t support dynamic per-student pricing
The requirement in context
TrendyTech needed a flexible, automated solution to handle dynamic pricing, multi-currency payments, automatic invoice generation, GST logic, and course mapping—all without creating hundreds of individual payment links. A single, scalable, URL-driven payment system was required to replace their manual payment and invoicing workflow.
Zoho Forms · Zoho Books · Razorpay (Payment Gateway Integration)
How the requirements were addressed
Currency-Wise Dynamic Payment FormsAurnex created separate Zoho Forms for each currency, with each form containing all available courses. Negotiated prices, student details, and course selections were passed through URL parameters, ensuring a single link could support multiple pricing scenarios per currency. This reduced TrendyTech’s total link management drastically compared to Razorpay or Zoho Checkout limitations.
White-Labeled, Theme-Based Payment ExperienceAll forms were fully white-labeled to match TrendyTech’s branding, ensuring a connected and professional payment experience for students across India and abroad.
Automated Payment Verification Using Razorpay WebhooksOnce the payment was successful, Razorpay’s webhook automatically validated the transaction and passed all relevant details to Zoho Books without any manual intervention.
Automatic Invoice Creation Inside Zoho BooksZoho Books automatically created invoices based on selected currency, course type, negotiated or fixed fee, student details, and GST rules based on customer location. Invoices were immediately emailed to students—completely eliminating manual invoicing.
Course-Based Tagging and CategorizationEach course was mapped to a unique Books item category without creating duplicate items. Descriptions coming from the Zoho Form were used to maintain clarity and avoid redundancy in Books.
Automated Communication: Email and WhatsAppZoho Books and related workflows triggered automated emails and WhatsApp alerts to students after invoice generation, ensuring immediate confirmation.
Embedded Static Checkout Pages for Fixed-Priced CoursesFor standard, non-negotiated programs, static Razorpay Checkout pages were embedded into TrendyTech’s website for instant enrollment without link creation.
Complete Payment Reconciliation AutomationAll payments flowed through Razorpay’s clearing account, which was automatically reconciled with Zoho Books—removing the need for manual tracking and reducing errors.
Key benefits of the solution
100% automation of payment-to-invoice workflow
Multi-currency support for global learners
Zero manual invoicing—entire process runs 24x7
Dramatic reduction in link management with currency-wise dynamic links
Accurate GST application based on customer location
Improved student experience with branded forms and instant confirmations
Automatic course-wise tagging and backend mapping
Elimination of incorrect payments due to fixed, pre-set pricing
Connected reconciliation for finance teams
Significant reduction in manual workload for admissions and finance teams
About Aurnex
Aurnex is a Zoho Premium Partner providing consulting, implementation, customisation, integration, data migration, UAT guidance, training and continued support.
